We are thrilled that you have chosen to be a part of the LAF Co-op. In order to run our Co-op efficiently and serve the needs of all our families, we need everyone to serve cooperatively.
The LAF Co-op Service Requirement is based on a TASK system. Each Co-op family is required to fulfill a specific number of TASKS each day they attend Co-op, based on the number and/or type of classes their students are taking.
Please note that the maximum number of TASKS on any given day will not exceed FOUR, regardless of how many classes your family is taking. Also note that there are some off-campus TASKS available (see below for more information)
PROJECT-BASED LEARNING DAY (TUESDAY)
- 1 TASK for every class hour (up to four TASKS for any given family)
TRADITIONAL CO-OP DAY (THURSDAY)
- Junior Co-op
- Parents will be assigned a service role for the entirety of the Junior Co-op day and the duration of the school year
- This assignment will fulfill your service requirement for all students at Co-op during the Junior Co-op timeframe
- Middle/High School Co-op
- 1 TASK for every class your family is taking (up to four TASKS for any given family)
- If you have Junior Co-op students and no Middle or High School classes in the last period of the day, your requirement is fulfilled
- If you have Junior Co-op students PLUS at least one Middle/High School class in the last period of the day, you will be required to fulfill 1 TASK in addition to your Junior Service Role
PERFORMING AND WORSHIP ARTS DAY (FRIDAY)
- 1 TASK for every class hour (up to four TASKS for any given family)
EXEMPTIONS
Facilitators (on the day they are facilitating), members of the Leadership Team, Board of Directors, and Co-op Administration automatically fulfill their requirements by serving in those roles.
Each family will be assigned TASKS according to the number of classes or class hours your students are taking and the Co-op’s needs (with your preferences taken into consideration).
TASK assignments will last for the duration of the school year (or semester if the student is taking only 1 semester classes).
Each family will have an opportunity to request which TASKS they prefer. However, please keep in mind that we will not be able to honor every request received. We ask that our LAF families serve in their TASK position with a cheerful heart. It takes a lot of manpower to run our community successfully and we want to nurture a happy, Christ-like, family environment supporting a “team” mentality.
A survey will be sent over the summer explaining the tasks and asking for your preferences. Please fill this out as soon as you receive it. Most TASKS will be assigned on a first-come-first-served basis. Be sure to choose three different TASK prefences. Do NOT list the same TASK multiple times or your survey will not be considered. There will be a section where you can explain special requests.
TASK assignments will be emailed before the start of the school year.
When you arrive each day on campus, you will sign in as a family. At the start and end of your TASK, you will report to the Check In building, and sign in and out with a member of our Leadership Team.
If you have any questions along the way, feel free to email lafpresident@gmail.com.
Understanding The TASK System
Thursday is our Traditional Co-op day. Any family enrolled in our Junior Co-op Program is required to be in an assigned, on-campus service position for the duration of Junior Co-op. This fulfills all service requirements for that part of the day, even they have middle and high school students registered during that time frame.
If Junior Co-op families have a middle and/or high school taking a last period class on Thursdays, they will be required to fulfill 1 TASK after Junior Co-op.
Families with Middle and/or High School students (but NO Junior Co-op students) must fulfill one TASK for each class the family is taking, up to four classes. Please note, your family is welcome to register for as many classes as you need. You will only be responsible for a maximum of four TASKS in a Traditional Co-op day.
Please note that some service jobs fulfill two or more TASKS (check the TASK List Description below for details).
Tuesday is our Project-Based Learning day and Friday is our Performing and Worship Arts day. We do not have a Junior Co-op Program on these days. Families with students of ALL ages will fulfill the same requirements on these days. Families registered for these days will fulfill one TASK for each class hour the family is taking on that day, up to four class hours. Please note, your family is welcome to register for as many classes as you choose. You will only be responsible for a maximum of four TASKS on these days.
TASK Defined
A TASK is defined as a service assignment completed for a designated time frame. See below for a list of TASKs.
Each family must fulfill one TASK for each Middle/High School class on Traditional Co-op days or each class hour on Project-Based Learning and Performance and Worship Arts days, up to four hours. If your total class hours equal a half-hour increment, we will round down (See Example section below).
Class Assistants = 1 TASK
Check-in = 1 TASK
Monitors = 1 TASK
Outdoor Activity Coordinator (must apply) = 2 TASKS
Gym Activity Coordinator – Tuesdays and Fridays Only (must apply) = 2 TASKS
Nursery thru Pre-K Care – Tuesdays and Fridays Only (2 timeframes: 8:45-12:45 / 12:30-3:45) = 4 TASKS
Set-up (Thursday only) = 1 TASK
Breakdown (Tuesday only) = 1 TASK
Concession = 1 TASK
Floater = 2 TASKS
Field Trip Coordinator (must apply) = 4 TASKS
Field Trip Team (3 positions available) = 2 TASKS
Special Events Team (3 positions available) = 2 TASKS
Activities Team (3 positions available) = 2 TASKS
These shifts apply to On-Campus TASKs.
Shift #1 — 9:00 – 10:40 am (1hr. 40mins)
Shift #2 — 10:35 am – 12:20 pm. (1hr. 45mins)
Shift #3 — 12:15 – 2:00 pm (1hr. 45mins)
Shift #4 — 1:55 – 3:25 pm (1hr. 30mins)
Traditional Co-op Class Schedule (Thursday Only)
1st Period — 9:15 – 10:30 am
2nd Period — 10:40 – 11:55 am
Lunch — 12:05 am – 12:35 pm
3rd Period — 12:45 – 2:00 pm
4th Period — 2:10 – 3:25 pm
Nursery thru Pre-K Care (Tuesdays and Fridays Only) = 4 TASKS
- If serving in the morning, arrives 15 minutes prior to start of Co-op classes to receive facilitators’ children
- Oversees the little ones during Co-op
- Changes diapers, takes toddlers potty and feeds snacks brought by parents
- If serving in the afternoon, vacuums, tidies up nursery room and wipes down areas that need to be cleaned
Class Assistant = 1 TASK
- Helps facilitator prep prior to class, when needed
- Takes attendance
- Assists facilitator in any way needed during class
- Maintains order in classroom, when needed
- Intervenes in any questionable activity and reports to the Leadership Team
Check-in = 1 TASK
- Arrives at 8:45 AM (shift ends at – 10:40 am)
- Sets up T-shirt rack
- Oversees check-in on tablets ensuring everyone checks in properly
- Manages cash box and inventory for purchases at check-in area
Sanctuary Building Monitor = 1 TASK
- Sits inside the side entrance door and checks students in as they enter to go to class.
- Watches to ensure that no one is eating or hanging out where students are not permitted and looks for any suspicious activity.
- Intervenes in any questionable activity and report to the Leadership Team
Gym Monitor (main area) = 1 TASK
- Oversees gym activities to maintain order and fun.
- Maintains cleanliness by asking students to clean up after themselves and others.
- Watches to ensure that no one is eating or hanging out where students are not permitted and looks for any suspicious activity.
- Intervenes in any questionable activity and reports to the Leadership Team.
Gym Monitor (hallway door) = 1 TASK
- Sits inside the entrance door near the stairs and checks students in as they enter to go to class, occasionally checking bathroom activity.
- Watches to ensure that no one is eating or hanging out where students are not permitted and looks for any suspicious activity.
- Intervenes in any questionable activity and reports to the Leadership Team.
Check-in Building Hallway = 1 TASK
- Sits mainly at the end of the hallway, near the emergency door and ensures no one is entering or exiting. Occasionally checkes bathroom activity.
- Watches to ensure that no one is eating or hanging out where students are not permitted and looks for any suspicious activity. (NOTE – Students are never permitted outside without an assigned adult.)
- Intervenes in any questionable activity and reports to the Leadership Team.
Outdoor Breezeway Monitor = 2 TASKS
- Sits outside the Canopy Building between the Sanctuary and the Gym buildings.
- Watches to ensure that no one is hanging out where students are not permitted and looks for any suspicious activity.
- Intervenes in any questionable activity and reports to the Leadership Team.
Outdoor Courtyard Bench Monitor = 2 TASKS
- Sits outside between the Canopy and the Gym buildings.
- Watches to ensure that no one is hanging out where students are not permitted and looks for any suspicious activity. (NOTE – Students are never permitted outside without an assigned adult.)
- Intervenes in any questionable activity and reports to the Leadership Team.
Outdoor Activity Coordinator (must apply) = 2 TASKS
- Schedules and oversees organized outdoor activities to maintain order and fun.
- Bounces back and forth between frisbee golf and the gaga pit when needed.
- Watches to ensure that no one is hanging out where students are not permitted and looks for any suspicious activity.
- Intervenes in any questionable activity and reports to the Leadership Team.
- If raining outside, the coordinator becomes a floater
Gym Activity Coordinator – Tuesdays and Fridays Only (must apply) = 2 TASKS
- Schedules and oversees scheduled/organized gym activities to maintain order and fun.
- Watches to ensure that no one is eating or hanging out where students are not permitted and looks for any suspicious activity.
- Intervenes in any questionable activity and reports to the Leadership Team.
Set-up (Thursday only) = 1 TASK
- Arrives at 8:30 AM
- Gym Tables & Chairs
- Sets up approximately 20 round tables with 6 chairs around each one
- Concessions & Coffee Shop Set-Up
- Sets up at least 2 rectangular tables (could be 8′ each) for concessions and for coffee shop with 1 chair each
- Covers tables with tablecloths
- Fills coolers with ice and water bottles
- Arranges snack on table
- Places lunch order clipboard on table with appropriate sign
- Fills the black igloo party bucket cooler halfway with ice
- Places tea bags in condiment box on Concession Table
- Puts sugar, creamer, cups, stirrers in condiment box (found in tote in closet) on ConcessionTable
Breakdown (Tuesday only) = 1 TASK
- Ensures tables are clean prior to break down
- Tears down all gym tables and chairs surrounding tables
- Tears down concession tables
- Empties ice cooler and puts away
Concession Table Monitor = 1 TASK
- Manages change and monitors concession table
- Keeps concession table stocked with snacks for Co-op
Floater = 2 TASKS
- Fulfills any position asked, whenever and wherever needed
- Learns a fast-paced job quickly
- Is willing to be outside or inside
Field Trip Coordinator (must apply) = 4 TASKS
- SHORT DESCRIPTION
- Plans and organizes Field Trips
- Updates the families and the LAF website calendar
- Creates Facebook event for the trip
- Adds item to the LAF website shop
- Manages sign ups
- Communicates with the venues
- Tracks payment
- FULL DESCRIPTION
- Plans and Organizes Trips
- Researches and selects educational, cultural, and recreational field trip opportunities that align with curriculum goals.
- Coordinates with Venues
- Contacts museums, science centers, historical sites, and other venues to schedule tours or special programs.
- Creates and Maintains Calendar
- Develops a semester-based field trip schedule and posts on the LAF website calendar so all the families know what trips are scheduled.
- Keeps a short running list of trips and shares with parents who are setting up other events and activities so they know what dates are filled.
- Manages Registrations
- Sets up sign-ups for each trip in the Support Community Facebook group and the LAF website calendar, tracks attendance, and collects necessary forms and payments.
- Communicates with Families
- Provides detailed trip information (date, time, location, costs, rules, what to bring, etc.) via the monthly email, LAF website and Facebook groups.
- Tracks Budgets and Expenses
- Keeps financial records of trip costs, payments, and reimbursements.
- Handles Cancellations or Changes
- Communicate changes promptly and alert the treasurer of refunds. Reschedule as needed.
- Evaluates and Improves Process
- Gathers feedback from participants and uses it to improve future trips.
- Promotes Community Involvement
- Encourages collaboration and input from parents and students when planning future trips.
- Maintains Records
- Keep documentation of past trips, including itineraries and feedback for future reference.
- Plans and Organizes Trips
Field Trip Team (3 slots available) = 2 TASKS
(All field trips must be pre-approved by the Event Coordinator)
- Plans at least 3 trips for each semester, working closely with the Field Trip Coordinator.
- Arrives at the field trip 15 minutes early and checks everyone in.
- Helps with the field trip where and when needed.
Special Events Team (3 slots available) = 2 TASKS
- Arrives at the event early and checks in with the event coordinator.
- Helps with set-up and tear-down.
- Helps with event where and when needed.
- Helps with at least 3 events each semester (these positions are filled by emailing and being approved by the Event Coordinator).
- Gets final approval of job completion once clean-up is finished.
Activities Team (3 slots available) = 2 TASKS
- Sets up and oversees age specific activities for LAF students.
- Helps with set-up and tear-down. Helps with activity where and when needed.
- Coordinate at least 3 activities each semester (these positions are filled by emailing and being approved by the Event Coordinator).
- Gets final approval of job completion once clean-up is finished.
Important Note — you are responsible for TASKS on each day that your students are registered for classes. If your student takes classes on the Project Based Learning Day and on the Traditional Co-op Day, for example, you will need to serve 4 TASKS on EACH day.
Project Based Learning Day EXAMPLES
Smith Family — 3 students registered for classes
- Student #1 is taking two classes totaling 3 hours
- Student #2 is taking one 90-minute class
- Student #3 is taking the Gaming Pathway, totaling 6 hours
- Smith Family Class Hours Total = 10.5 hours
- 4 TASKS required (this is the max for any family on a given day)
Jones Family — 1 student registered for classes
- Student is taking two classes, totaling 3 1/2 hours
- 3 TASKS required (we always round down to the nearest hour)
Traditional Co-op Day EXAMPLES
Jones Family — 1 middle/high school student registered for classes
- Student is registered for 3 classes
- 3 TASKS required
- This is in addition to the tasks the Jone’s family is performing on Tuesdays
Ryder Family –1 Junior, 1 middle school, 1 high school students registered for classes
- Middle school student is taking classes in 1st period and 2nd period
- High school student is taking one class in 1st period
- Serve in a Junior Co-op role throughout the day
- No additional TASKS (no 4th period classes)
Barron Family –2 Junior, 1 middle, 1 high students registered for classes
- Middle school student is taking classes in 1st period and 3rd period
- High school student is taking classes in 3rd period and 4th period
- Serve in a Junior Co-op role throughout the day
- Serve 1 TASK after Junior Co-op (this covers the 4th period high school class)
Performing and Worship Arts Day EXAMPLES
Martinez Family — 3 students registered for classes
- Student #1 is taking Dance and Worship Pathway totaling 6 hours
- Student #2 is taking Intermediate Piano totaling 1 hour
- Student #3 is taking the Musical Theatre Pathway, totaling 6 hours
- Smith Family Class Hours Total = 13 hours
- 4 TASKS required (this is the max for any family on a given day)
Jones Family — 2 students registered for classes
- Student #1 is taking one junior dance class totaling 1 hour
- Student #2 is taking middle/high school musical theatre (not the pathway) totaling 2 hours
- Jones Family Class Hours Total = 3 hours
- 3 TASKS required
- This is in addition to the tasks the Jone’s family is performing on Tuesdays and on Thursdays
We understand that this is a complex system with many moving parts. If you have any questions, don’t hesitate to email lafpresident@gmail.com.
