Volunteer Requirements

We are thrilled that you have chosen to be a part of the LAF Co-op. In order to run our Co-op efficiently and serve the needs of our families, we need everyone to volunteer and serve cooperatively.

As a Co-op, we are a cooperative learning environment, and our volunteerism is based on a point system. Each family is required to serve a minimum of  26 points per school year. 

If you are the parent of a Junior Co-op student, you are required to remain on campus for the duration of the Co-op day, which will fulfill your points for the year. Facilitators, classroom assistants, theatre chaperones, and members of the Board of Directors also automatically fulfill their requirements by serving in those roles.

Anytime you agree to fulfill a volunteer job and cannot make it for any reason, you are required to find a substitute who will fulfill your duties. The Co-op can not run if our volunteers do not follow through on their commitments.

How It Works

On August 1st, the accounts of families registered in the LAF Co-op Middle and High School (except those listed above or those with students in Junior Co-op) will be charged $400.  After you have fulfilled your serving points, the $400 fee will be removed from your account. 

It is vital that once you sign up for a volunteer slot, you fulfill it or find your own replacement. For each non-fulfilled time slot that you signed up for and for which you did not find a replacement, your account will be charged $50. You will not be able to remove that fee without paying it. In other words, you won’t be able to resolve the fee by working another shift; it will have to be paid. Arriving late for a shift is equivalent to missing a shift. Please plan to arrive early so that you can be fully ready to start your shift when the time comes.

If you do not complete your yearly volunteer requirement, your account will be charged the full $400 fee. We will help you track your points and stay in touch with you by email as you get closer to completing your requirement. If you have any questions along the way as to how many points you have accumulated, feel free to email president@learningandfamilies.org.

Figuring out how many slots you need

In the email you will receive on Monday, there will be detailed descriptions of each job. When you log into SignUp Genius (link will be in the Monday email), you will see the time slots for each position, and in parentheses, you will see how many points each shift is worth. Be sure to track your points carefully to ensure that your records match ours. You must fulfill a total of 26 points throughout the school year.

When you arrive at co-op or at the event for which you are signed up, be sure to sign in. At co-op, you can find the sign-in sheet at the Support Table, which will be clearly marked in the entrance to the gym. If you are at an event, be sure to sign in with the event coordinator. If you do not sign in, you will not receive credit for the shift. At the end of the shift, report to the Support Table (or event coordinator) and have your shift initialed. If you skip this step, you will not be credited for the shift.

Each job will have a clipboard with detailed instructions and in some cases, photos of how the end result should look, but if you have questions, you are always welcome to bring them to the Support Table. 

What happens if you miss a shift?

Many hands make light work! We need every family’s full participation to make this program work. If you have to miss a shift that you are signed up for, you must find a replacement for yourself. Please don’t contact LAF leadership to ask them to find you a replacement. We are all volunteers at LAF, and the leadership team is already hard at work behind the scenes. If you have a last-minute emergency, the LAF Board of Directors will review the circumstance and determine if the $50 fee should be waived. Barring an emergency, a missed shift with no replacement will result in a $50 charge. Please remember that arriving late for a shift is equivalent to missing a shift. If you must be late, be sure to contact a Board member immediately so we can try to work it out.

Things to consider when choosing volunteer slots

  • Make sure consecutive time slots do not overlap
  • Read volunteer descriptions carefully (take into consideration factors such as lifting restrictions due to health conditions)
  • Understand penalties of not finding replacements or not fulfilling chosen time slot
  • Confirm email in the LAF Parent Portal
  • Check your spam folder to make sure it doesn’t contain emails coming from Learning and Families and/or SignUp Genius
  • Responsible high school students can fulfill some positions (contact Jody Hagaman at president@learningandfamilies.org for approval) 

How You Can Fulfill Your Volunteer Requirement

Each task below is assigned a point value. Every family is required to serve a minimum of 26 points per year. There are two sign-up lists to choose from:

  1. Middle and High School Volunteer Slots — this list is organized by co-op date. We encourage you to sign up for as many slots as you need to fulfill your requirements. All of the daily co-op slots for the entire school year are listed here. 
  2. Co-Coordinator Volunteer Sign Up — this short list is organized by volunteer job. We will add more to this list at the start of the second semester for special events, such as prom.

Volunteer Job Descriptions

Middle and High School Volunteer Slots

Set-Up

  • 2 positions available for each time slot on each co-op day
  • Each time this job is completed equals 1 point

 

Includes setting up tables and chairs and helps set up concessions and coffee promptly at 8:00am (approx. 20 minutes)  

  • Set up 6 round tables with 6 chairs around each one, 2 rectangular tables for concessions with 2 chairs, Support Table with 2 chairs, Gym Monitor Table with 2 chairs, Welcome Table in Lobby with 1 chair 
  • Coffee/Snack Set-Up
    • lay table cloths down on both tables (in tote in closet)
    • make coffee in kitchen, transfer to coffee carafe and place on table
    • boil hot water in water boiler and put in white carafe
    • fill cooler (in ice maker closet: fill with ice and water bottles)
    • place tea bags in basket (found in tote in closet)
    • put out sugar, creamer, cups, stirrers, and sign (found in tote in closet)
    • arrange snacks on table (found in closet) along with the money basket
    • place lunch order clipboard on table with pizza sign (found on cart)
    • clock on table (found on cart)

 

Tear-Down

  • 2 positions available for each time slot on each co-op day
  • Each time this job is completed equals 1 point

 

Includes putting away tables, chairs, concessions, and coffee at 2:30pm (approx. 20 minutes)  

 

  • Coffee/Snack Tear-Down
    • clean coffee pot and carafe put on center island in kitchen
    • empty cooler in grassy area outside and return to ice maker closet
    • dry and put away water bottles 
    • put snacks back in tote and return to hall closet
    • put tea bags, sugar, creamer, cups, stirrers, and sign back in tote and return to hall closet
    • put clock back on cart
    • wipe down both table cloths, place in tote, and return to hall closet
    • walk cart back to hall closet and have Board Member lock closet door

 

Trash

  • 1 position available for each time slot on each co-op day
  • Each time this job is completed equals 1 point

 

Bag up all trash from the entire facility, and haul it out to the dumpster at the end of the co-op day. (approx. 20 minutes)  

 

Monitor

  • 4 positions available for each time slot on each co-op day
  • Each time this job is completed equals 1 point

 

Time slots

  • 8:00-10:00am
  • 10:00-12:30pm
  • 12:30-3:00pm 

 

Monitor jobs

  • 1 CLC building monitor
  • 2 CLC gym monitors
  • 1 sanctuary building monitor

 

Monitors in either CLC or sanctuary building will be walking around to ensure that no one is eating or hanging out where students are not permitted and also looking for any suspicious activity. Gym monitors will sit at a table next to the support table, facing the gym, looking for inappropriate, unruly, or dangerous behavior in the gym. Monitors will be expected to intervene in any questionable activity and follow the Disciplinary Procedures outlined in the Support Community Handbook.

 

Concession Table (1:00 – 3:00pm)  

  • 1 position available for this time slot on each Tuesday
  • Each time this job is completed equals 1 point

 

Sits at the concession table to monitor the concession stand. Keeps track of concessions and notifies the Board Support Table when more supplies are needed. Monitors purchases and handles large bills for change out of the cash box. At the end of the shift, returns the cash box to a Board Member at the Support Table and helps pack all concessions with the tear-down crew.

Includes putting away concessions, and coffee at 2:30pm

 

  • Coffee/Snack Tear-Down
    • clean coffee pot and put on center island in kitchen
    • empty cooler in grassy area outside and return to ice maker closet
    • dry and put away water bottles 
    • put snacks back in tote and return to hall closet
    • put tea bags, sugar, creamer, cups, stirrers, and sign back in tote and return to hall closet
    • put clock back on cart
    • wipe down both table cloths, place in tote, and return to hall closet
    • walk cart back to hall closet 

 

Welcome Table (Thursdays, 8:00pm – 1:00pm)  

  • 1 position available for each time slot on each co-op day
  • Each time this job is completed equals 2 points

 

Sits at the front table with an information binder (provided by LAF) to smile and welcome people and answer questions.

 

Field Day Set-Up, (Friday, 12/3/21; 8:00am)  

  • 2 positions available 
  • Completion of set-up equals 2 points

 

Arrive at Longwood Run Park prior to 8:00am, and be ready to set-up promptly at 8:00am. Once set-up is complete, this job is fulfilled

 

Field Day Team, (Friday, 12/3/21; 9:30am – 3:00pm)  

  • 4 positions available 
  • Completion of field day equals 3 points

 

Arrive at Longwood Run Park prior to 9:30am, and be ready to begin assisting. The Field Day Team will help run events and assistant the Special Events Coordinator in whatever ways are needed. Must be able to stay for the entire event in order to get volunteer points.

 

Prom Prep Team, (4/8/22 & 4/9/22)  

  • 6 positions available 
  • Completion of set-up equals 4 points

 

Help with all needed tasks to set up the venue in accordance with the prom theme.



Job Descriptions for Co-Coordinator Volunteers

Fundraising Coordinator 

  • 4 positions available 
  • Fulfillment of this job equals 13 points

 

Responsible for at least two significant fundraisers each semester, raising a minimum of $300 in each. Works with the President and the Treasurer for fundraiser approval. Is welcome to recruit volunteers if needed (gets approval from LAF President regarding volunteer points allotted to helpers). 

 

Science Week Co-Coordinator

  • 2 position available for each semester
  • Completion of all requirements for this job equals 13 points

 

Co-plans our annual science fair and both Egg Drops along with another Co-Coordinator and the Special Events Coordinator. For the science fair, the co-coordinator must 

  • find a venue
  • secure prize donations from local businesses
  • publicize the event on Facebook and work with our Director of Communications to create Instagram posts and stories and to send promotional emails
  • create award certificates and a program for the showcase
  • set up the events and clean up after events 
  • photograph all science week events or designate a parent to photograph and upload photos to the LAF ImageShack account
  • Egg Drops will occur directly after Co-op on Tuesday, February 22nd and Thursday, the 24th from 1:00-1:30. There will be help with setting up during the drop and after for cleaning up.
  • welcome to recruit volunteers if needed (get approval from LAF President regarding volunteer points allotted to helpers)

 

Fall Middle School Small Group Activity Coordinator

  • 2 positions available for each semester
  • Completion of two qualifying activities equals 6 points

 

Coordinates two middle school activities each semester. Must discuss activities, including dates and times, and get approval from the Vice President. Once activity is approved, the activity coordinator must make all necessary arrangements, advertise the event to LAF middle school families, ensure there are an adequate number of chaperones, communicate requirements (e.g. waivers, closed-toe shoes, etc.) and needs (e.g. sunscreen, bug spray, bagged lunch, etc.), track sign ups, attends, and oversee the activity, and follows up with Vice President to discuss the outcome of the activity. The coordinator should either take pictures for the yearbook or assign a chaperone to take pictures and upload pictures to the LAF ImageShack account.

 

Spring Middle School Small Group Activity Coordinator

  • 2 positions available for each semester
  • Completion of two qualifying activities equals 6 points

 

See description above.

 

Fall High School Small Group Activity Coordinator

  • 2 positions available for each semester
  • Completion of two qualifying activities equals 6 points

 

Coordinates two high school activities each semester. Must discuss activities, including dates and times, and get approval from the Vice President. Once activity is approved, the activity coordinator must make all necessary arrangements, advertise the event to LAF high school families, ensure there are an adequate number of chaperones, communicate requirements (e.g. waivers, closed-toe shoes, etc.) and needs (e.g. sunscreen, bug spray, bagged lunch, etc.), track sign ups, attends, and oversee the activity, and follows up with Vice President to discuss the outcome of the activity. The coordinator should either take pictures for the yearbook or assign a chaperone to take pictures and upload pictures to the LAF ImageShack account.

 

Spring High School Small Group Activity Coordinator

  • 2 positions available for each semester
  • Completion of two qualifying activities equals 6 points

 

See description above.

 

Fall Moms Night Out Small Group Activity Coordinator

  • 1 position available for each semester
  • Completion of two qualifying activities equals 6 points

 

Coordinates three Moms Night Out activities each semester. Must discuss activities, including dates and times, and get approval from the Vice President. Once activity is approved, the activity coordinator must make all necessary arrangements, advertise the event to LAF moms, communicate requirements (e.g. waivers, closed-toe shoes, etc.) and needs (e.g. sunscreen, bug spray, bagged lunch, etc.), track sign ups, attends, and oversee the activity, and follows up with Vice President to discuss the outcome of the activity. The coordinator should either take pictures for the yearbook or assign an attendee to take pictures and upload pictures to the LAF ImageShack account.

 

Spring Moms Night Out Small Group Activity Coordinator

  • 1 position available for each semester
  • Completion of two qualifying activities equals 6 points